Top-level project management is crucial for a successful business. When projects pile up, you have to have the managers and team members who are trained to work under pressure. As a leader, you should also be knowledgeable of the best practices in project management.
Here a few project management mistakes you and your team should avoid:
If there's something you cannot miss for any project, it's the kick-off meeting. Not only will this set the tone for the whole project, but it's also the chance to set clear and achievable goals, deliverables, and expectations. It ensures that the whole team, no matter how big or small, is on the same page throughout the project. In the meeting, your team can brainstorm, and bounce ideas off each other. It's where the life of the project begins, and it's important that everyone on the team is present.
Most projects fail because of lack of coordination. When your employees know their responsibilities and what’s expected of them, they’ll know what to deliver and when you want it. Lastly, because you have a clear set of goals, you’ll know how to measure the success of your project and to gain insight on how you can improve your work in the future.
While a project is on-going, constant communication is imperative. From the kick-off meeting, the project manager should schedule daily, weekly, or monthly meetings to make sure that everything is on track and that each step the team takes is a step closer to the goal of the project. This way, any issues or problems faced by any team member can be addressed immediately during the regular meetings.
These meetings are also crucial because the direction of the project can change anytime during the process. Clients can have additional requests, or they can go on a whole new direction. Things like that are inevitable. When you have constant communication, your team will be on track no matter the changes, and they will be all updated on the new goals.
One of the biggest mistakes a business owner can make is burdening one’s self with all the tasks at hand. It may sometimes feel hard to let go of the wheel, and let your employees take on the project but, taking on every project will be exhausting for you, and bad for the business. This doesn’t mean you’ll have to leave all the responsibilities to other people. Your role should be supervisory. When they need clarification and guidance, that’s where you step in. You must have trust and confidence in your employees, which brings us to the next point…
When you have an experienced project manager leading your team, the work is half done. You may have created an amazing project management process, but if you don’t have the right people to execute it, it will go to waste. If your project manager knows how to prioritise tasks, understands the strengths and weaknesses of your employees, and has the expertise to accomplish the task, you’re halfway home already.
Having experienced project managers and employees is one thing, but understanding how to best apply each of their expertise will take the quality of your project to another level. You should assign the right project manager to a project that would best utilise his or her strengths. Know their background and learn what projects they’ve worked on in the past. Similarly, in creating a team for a project, you should look into what each member is bringing to the table.
It’s important to note that assembling a great team doesn’t always mean putting together people with the same strengths and expertise. It’s about complementing each other’s personalities and skills. When you’ve mastered the formula for creating the best teams, accomplishing your projects will run like clockwork.
If you’re looking for the right people, look no further. April9’s expert team of project managers have led projects across a variety of industries for companies both big and small. In addition, we have a dedicated team of field technicians available to integrate with your existing team and get your project delivered on time.